Making Business Travel Safe in a Diverse World

“We have received positive feedback from all employees who have taken the eLearning and will continue to offer it to our female employees who travel on business.”

Jill Boone

Enterprise Holdings

“The web-based training provides the flexibility to work through course material at a time and pace to suit the individual.”

Julie Black

Oxford University

“We have really seen an increased level of safety awareness among our staff and will continue to ensure that all women who travel with us are able to take Maiden Voyage’s online Travel Safety Course.”

Lotta Westerburg

Kvinna till Kvinna

“Maiden Voyage understands and has led on the personal security, social needs and wellbeing of a diverse range of people travelling worldwide for business and leisure.”

Martin Watson

Leeds Beckett University

“It is essential for the LSE travel risk programme to have female focused training that is easily accessible to staff and students. I chose Maiden Voyage as they are the leaders in this field.”

Mel Boucher

Head of Health & Safety, LSE
Certified Inclusive Hotels
Certified hotels that are committed to inclusivity and guest safety. Whether you’re a lone, female, LGBTQ+ or disabled traveller we want to know that you can sleep in a safe and welcoming environment.
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Our trusted Travel Management partners who can help you to better provide an all round more inclusive experience

Rubens at the Palace Hotel Review

I’ve said it before and I’ll say it again, staying in at a Red Carnation Hotel Collection hotel is most definitely the new going out. By now I know the drill, to arrive as early as possible and selfishly engage in some personal indulgence, keeping the evening all to myself.

The Rubens at the Palace has recently been awarded five stars by the AA and so I was delighted to go and experience all the hotel has to offer following its recent refurbishment. The hotel is conveniently located in London’s fashionable Belgravia, close to London’s Victoria station and overlooking the Royal Mews of Buckingham Palace.

From the minute I arrived to the minute that I left, I was treated like a veritable princess. The service is impeccable and the team’s passion for hospitality is not only evident, but they really do take ‘female friendly’ service to the next level.

After a warm welcome and a seated check-in with a complimentary glass of champagne, I was personally escorted to my gorgeous treasure trove of a room. Stacked with glossy mags, oodles of Penhaligon toiletries, fluffy robes and a thoughtfully left foot-spa, I was all set for a solo girl’s night in.

I wasn’t tempted to avail myself of the extensive room service menu however as I was dying to try the newly refurbished English Grill. The English Grill is accessed via the stunning New York Bar, a cosy yet sumptuous hang-out decked almost exclusively with red furnishings and where one can catch live music for a pre-dinner drink or post-dinner nightcap. The English Grill is a heady mix of opulence and elegance, and as its names suggests, is unapologetically oozing with old English charm. Again, the attentive service was awaited me as I arrived. As a solo diner, I was offered a choice of places to sit where I would be most comfortable and I opted for a discreet look-out up on the balcony. I was offered a choice of reading material to counter any awkwardness or boredom but I was more than happy and comfortable to just soak up the beautiful surroundings.

Red Carnation’s founder, Bea Tollman is notorious for her love of good food and for her impeccable standards of hospitality so I knew the menu would be heavily influenced by her discerning taste.

I was given a delightful selection of bread and spreads as I took my time to peruse the extensive menu. Solo dining is a lovely treat for me and I particularly love engaging in such elegant surroundings, there’s a pleasure in dressing for dinner rather than a shop-bought in-room snack.

Aside from the grill menu options, there is also a daily roast dinner for each day of the week. Eventually, I opted for the delicious Lobster “Arnold Bennet” a rich and tasty twist on the famous Omelette Arnold Bennett, usually made with smoked haddock. For main, I opted for something lighter and went for the Grilled Dover Sole with a chunky tartare sauce with creamed spinach. I was quite disappointed with myself that I couldn’t manage one of the delicious-sounding classic desserts, such as the Fruit Crumble or the Eton Mess, but the hearty portions ensured that my appetite had been truly conquered. The most that I could manage was a light fresh mint tea before heading off to my sanctuary.

The Red Carnation hotels are noted for their ‘turn-down’ service and this time I was treated to a finding the glow of a floating candle in the bathroom as well as two thoughtfully left little gifts waiting for me, a lovely Elemis lip-balm and to my delight a copy of Bea Tollman’s memoir and cookbook, “A life in food” a charmingly inspiring read.

On the subject of cuisine, there’s no doubt that fine dining is at the heart of the Red Carnation Group, and I’m delighted to report that breakfast was equally delightful. Again, served in the English grill and is a charming way to start the day. Guests can enjoy an extensive continental buffet selection which includes chilled meats, fish, cheeses, fresh fruit and smoothies before ordering from the a la carte menu. Of course, the menu includes good old-fashioned staples such as the English Breakfast or Eggs Benedict but there’s a huge range of healthy options too, such as crushed avocado with poached hen eggs or Rubens Signature Coconut Kombucha Bircher Museli. My stay coincided with a speaking engagement and on those days I like to eat porridge for the slow-release of energy but I didn’t want to eat a lot of dairy – no problem – the kitchen was super quick to whip me up a soya milk based porridge with a naughty glug of maple syrup.

Whilst my stay was purely ‘for business’, Rubens at the Palace is the perfect hotel for both business and leisure stays and as most of us these days tend to blend the two I would really struggle to recommend anywhere in London that caters so beautifully and indulgently for its solo female guests, whatever the reason they travel.

Is your Corporate Travel Policy Protecting You?

A partner of Maiden Voyage we, Gray Dawes Group, are one of the UK’s leading Travel Management Companies and are striving to encourage other employers and other TMCs to do more to ensure their duty of care covers their female employees whilst travelling for work.

As part of your employer’s legal duty of care towards you, they’re obligated to ensure your safety at all times during any travel you have to undertake for business. Whether your company works with a TMC like ourselves or not, you should have a corporate travel policy in place.

Your corporate travel policy should outline all aspects of your business travel, from how to book your travel, which hotels/fares are included within your policy, who to contact in an emergency whilst you’re away, the approval process and your expense system. It’s important to familiarise yourself with this before booking your travel, and important to re-read and refresh your memory before your trip! But some of the restrictions and rules laid out in these policies can sometimes do more harm than good for female employees who are travelling alone.

There is a real need for both employers and TMCs to be more aware of the individual threats which face women when travelling alone for business, and this then needs to be reflected within corporate travel policies. To help educate both employees and employers, we’ve put together a list of things to keep an eye out for in your corporate travel policy. Don’t be afraid to bring any of these up with your employer, line manager or TMC and see what can be done to improve your company’s standpoint on these.

Location

Where are you being expected to travel to? Sometimes corporate travel can take you to countries or locations which are treacherous or even unsafe. If you’re expected to travel to a location which you believe could put yourself at even further risk, check to see if there are any additional measures which can be put in place to ensure your safety. If you’re pregnant, it is even more important to consider location when travelling for business. For example, there are certain countries it is not recommended for pregnant women to travel to due to the Zika virus – so definitely do your research beforehand.

Policy Hotels/Accommodation

How much do you know about the approved hotels in your policy? Before booking a room in a designated policy hotel, it’s worth considering a few things. Firstly – the location of the hotel, is it in a safe part of the city? Secondly, how safe is the hotel itself? Are there twin locks on the doors? Is the reception desk manned 24/7? As a Maiden Voyage member, you’ll be able to search their database of female-friendly hotels to see whether your policy hotels are on the list. Every hotel on the database has been vetted, in person, by a Maiden Voyage inspector and must pass minimum safety requirements to qualify.

Airport Transfers

What arrangements will be in place to collect you from the airport? Is it up to you to navigate public transport, or will a transfer be arranged? If a transport is being arranged, then ensure that you’re able to confirm the driver’s identity before you travel with them. If it’s down to you to make your own way to the hotel, then make sure you’re prepared and plan your journey ahead of time.

Travel Times

Does your policy state that you are required to travel outside of your usual business hours? If so, this could put you at risk of arriving at your destination in the evening when it’s dark and potentially unsafe. If this is the case, then have an open discussion with your manager to see whether alternative arrangements can be made.

If after looking at your corporate travel policy, you notice that any of the above points aren’t accommodated for, we would strongly recommend flagging these with your travel booker or HR department. Don’t be afraid to speak up when it comes to your own safety.

At Gray Dawes Group, we work closely with Maiden Voyage to ensure that all of our female corporate travellers are comfortable when travelling and aren’t bound by rules in their corporate travel policy which may actually work to their disadvantage. All of our travel experts have been trained by Maiden Voyage and are confident in helping you make the safest choices when travelling.

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Talk to us about your travel safety needs by completing the form or contacting us directly.

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